1. Call to order: The regular meeting was called to order at 7:00 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Maureen Howard, Mike McAllister, Recording Secretary –Alternate Shirley Hamilton & CEO, Zak Horton.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Planning Board Meeting, April 18, 2006 - Motion to accept minutes. DP/MM – Unanimous.
5. Discussion & Comments from Public:
A. None
6. Shoreland Zoning Applications:
Scott Owens representing Robert DeSalvo, DBA the Outpost – Map U2, Lot 35. Wants to remodel the store. (Commercial / Site plan Review) Letter of representation provided. RM: Even though we do not have verification, we are told the Outpost is one of two commercial properties in Otisfield, this was deemed so at a BOS meeting, as soon as PB can put their hands on it, it will be entered into the PB minutes for future reference. Sketch Plan Review: Applicant wants to reopen store, decision made not to tear building down. Planning to remodel it and bring it up to code. Wants to add an 8’ x 20’ addition on to the side towards the home. DOT has been contacted, because structure is in the ROW. RM: Requesting applicant provide written authorization from DOT to CEO as
part of submittal. Northerly side of store will be for parking area. Applicant will mark no parking in front of store. An additional 8’x20’ area will be added for beverage cooler. RM: Please consider and address rainwater issue. SB: Oxford County Soil and Water will help address this w/ you. Robert: Will address this issue and plans to address septic issue to see about putting in a half bath for employees, not open to public. RM: Requesting he submit this information along w/ application too. Applicant waiting to find out if this is considered commercial. If this goes under Site Plan Review a Public site walk may be necessary. Abutter William Kennedy, 100 State highway, Route 121, explains this is his summer home, bought his home in September of 2002. His concern is delivery trucks using his driveway to park. Robert DeSalvo said delivery people can be controlled, general public can’t.
Ken Bartow representing Helen Dyer – Map U11, Lot 9, Wants to rebuild and enlarge an existing mudroom. Letter of representation provided. Existing mudroom 6’6” x 8’9” proposed addition is 8’x20’. The entire building including the proposed addition is behind the 100-foot setback and is within the sideline setbacks so it is conforming. Will tie into existing gutter systems. Motion to accept as proposed. SB/MH – Unanimous.
7. Residence Based Business Applications:
A. None
8. Site Plan Applications:
A. Ken Bartow representing Helen Dyer – Map U11, Lot 9, Wants to rebuild and enlarge an existing mudroom. (Moved above to Shoreland Zoning)
9. Subdivision Application:
A. Craig Higgins, R9, Lot 38. Preliminary review for a (14) lot subdivision. (Pleasant Lake Overlook) Craig: Otisfield Ordinance requires loop road, which creates more impervious area. The ONE WAY loop road will be reduced down to 16’ paved w/ 2’ shoulders on each side. Traffic signs stating that Emergency vehicles may go two ways, will be placed by developer. All homes will have a whole house sprinkler system installed. RM: This is not a town ordinance so PB is under no obligation to require this of any future applicant. Homeowner or Developer is responsible for maintaining system. If they use the water it is their responsibility
to replenish. Goodwin Well drilling submittal provided. Major Sub. 7.2 D - submissions.
Preliminary Plan Application for Major Subdivision:
Application form: submitted.
Location map: submitted
Preliminary plan: submitted
Name of subdivision: submitted
Right title or interest: submitted
Boundary survey: submitted
Copy of Deed: submitted
Deed restrictions: submitted
Test Pit analysis and map: submitted
Ground water supply: submitted tonight
Date, north point, scale on plan: submitted
Abutters: submitted
High Intensity Soil survey: submitted request (looking for waiver) Motion to grant waiver on #10. SB/MM – Unanimous. Prior to final approval all lots must be deemed buildable.
Number of acres: submitted (looking for waiver) Motion to grant waiver. SB/MM – Unanimous.
Wetlands Identified: submitted
Contour Lines: submitted
Zoning district: submitted
Drainageways: submitted
Location names: submitted
Proposed lot lines: submitted
No public use of land: submitted
Building setbacks: submitted
Flood Hazard: submitted
Hydrogeologic Assessment: submitted
Peak Hour traffic: submitted
Parking spaces: submitted
Wildlife Habitat: submitted
Phosphorus control Plan: submitted (waiver requested) Motion to request it be waived. DP/SB – Unanimous.
Motion to deem this preliminary application complete. DP/MH – Unanimous
Public Hearing June 6th. From 7:00-8:00 PM. TT will post and notify abutters.
B. Dave Fowler representing Hancock Land - R10, Lot 26. Preliminary review for subdivision. *Not in attendance.
10. Miscellaneous:
Items of discussion for “Workshop” Meeting: * Moved on discussion for A-H
A. Residence Based Business’s *PB would like to address question #3
B. Policies, Procedures & Bylaws- Board would like to discuss alternates positions to vote and switching terms so that alternates can get into voting positions.
C. Storm Water Management issues added to the application next to Erosion Control with an example. (Ken Bartow’s suggestion)
D. Model Notice of Decision. – TT gave PB member’s copies at last regular meeting and it will be discussed in a future workshop.
E. Shoreland Zoning Permit Application
F. Site Plan Determination Form
G. Model Application Form. (Subdivision)
H. Residence Based Business Applications - PB discussion with CEO Re: requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
11. Upcoming Dates:
Planning Board Meeting May 16, 2006 at 7:00 PM. ~~
Planning Board Public Hearing June 6, 2006 from 7:00-8:00 PM
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12. Discussion & comments from CEO:
PB & Zak to discuss possible subdivision violations. *Moved on discussion.
Commercial Land: Statement of facts, stating that land went commercial and when:
*RM: to verify w/ Marianne urgency of this issue.
PB discussion w/ CEO RE: Requirements for a permit for above ground fuel storage tanks. Both above and below 1000-gallon increments. Approved above ground. Otisfield community school and Bolsters Mill store and Day brothers are still missing. State Fire Marshall’s Office can help you obtain permit.
CEO: Discussion: Badge or business card needed providing identification for Zak to approach property owners.
13. Discussion & comments from Board:
Sam’s Landing AD-HOC Committee: RM: Original deed has been received. Discussion at BOS meeting May 3, 2006. Al Sirois has resigned from committee. Area has been roped off by ZH & RM.
14. Adjournment:
With no further business, the meeting was adjourned at 10:25 PM. MM/DP – Unanimous.
Respectfully submitted, Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: _______________________
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